The following policy applies to scheduling a Narthex Table to raise awareness of a ministry, disseminate information about an upcoming event or program, or solicit membership. This policy applies to INFORMATION TABLES only. (All requests for shceduling and publicizing Fundraising Events must be submitted to the parish Finance Council for approval.).

These policies have been established:

1. To assist the ministry in providing information about events and soliciting membership as successfully as possible
2. To encourage long term planning by all parish organizations
3. To promote an organized, less intimidating environment for our parishioners
4. To coordinate events with the Liturgical Calendar and specific Liturgies
5. To relieve parishioner congestion before and after masses.

1. An approved organization or ministry is defined as any organization or ministry that is sanctioned by the St. Ignatius of Loyola parish and operates in accordance with the goals and objectives of the Parish. Such organizations include St. Ignatius Parish ministries, ministries from other parishes, and other Catholic or charitable organizations.
2. There are related organizations within the Archdiocese of Galveston-Houston which may also conduct periodic events at St. Ignatius of Loyola such as local Catholic schools and universities and organizations supported by the Archdiocese and not located within the Parish.

1. Repetitive tables may be requested at the same time.
2. No table may be scheduled for more than two consecutive weeks.
3. All tables must be scheduled with the Liturgy Director.

1. Requests for Information Tables are submitted to the Liturgy Department no less than 2 weeks prior to the requested date, and are reviewed on a “first come—first serve” basis.
2. Scheduling of an Information Table is subject to availability. No more than 2 Information Tables are schedule for a single weekend. Some weekends are blocked from scheduling tables of any kind.
3. No soliciting or distribution of information will occur during Mass
4. Only 1 easel with information may be used per event. It must be removed immediately upon conclusion of the activity. Signs may not be attached to the building or posts in any way.
5. One table, with no more than 2 adults, or 1 adult chaperone and 2 youths, will be permitted at each table. Chairs, and easel will be provided upon request.
6. Setup is done by church staff members only. No movement or relocation of tables is permitted
7. All tables must be staffed after all Masses throughout the entire weekend
8. Ministers who staff the table are not to interfere with the flow of traffic to and from the church and must remain behind the table.
9. No loud “hawking”, sound systems, music, videos, etc. are permitted.
10. No other groups or organizations will be allowed to set up except for those pre-approved by the Liturgy Department.
11. Failure to follow these guidelines may result in immediate termination of the table and possible future forfeiture.

 
The St. Ignatius Loyola Parish Staff will be responsible for communicating this policy and the proper reservation procedures to all ministries that fall under their responsibility. These guidelines are explained verbally as well as with a follow-up email to the person in charge of the ministry requesting the Information Table.